Explanation of the Final Allocations Routine

The Final Allocations routine skips applications that meet any of the following criteria:

• Records that have a status of R (Refused by Local Authority) or X (Refused by Parent).
• In year applications that have an application status linked to an external code of CLOS (Closed/completed).
• Applications that have a Place Required date that is after the offer date of the selected process period.
• In year applications received after the process period's application closing date:
  • If an Application Received date has been entered, then only applications with a date that is on or before the selected process period's application closing date and time are included.
  • If an Application Received date has not been entered, then only applications where the application entered date/time is on or before the process period's application closing date/time are included.

1. One checks each student to see if they have a single provisional allocation or multiple provisional allocations. If a single provisional allocation is recorded, One changes that allocation's offer status from P (Provisional) to Y (Allocated)
2. One checks home and coordinating LA receiver bases to see which provisional offer has the highest ranking parental preference.
   • If the provisional offer has the highest ranking parental preference then One changes the offer’s status to Y (Allocated).
   • If the provisional offer does not have the highest ranking parental preference, One does the following:
     • If a waiting list is being maintained, One changes N (No Offer) to W (Waiting List) for any higher home Local Authority preferences.
     • If a waiting list is not being maintained, One changes P (Provisional) to Q (No Longer Required) for any lower home or coordinating LA preferences. Changing the preference to Q frees the place up for another student.
3. One checks for Home LA students who do not have at least one preference with the status Y (Allocated). If any such students are found, One allocates the students to the No Offer base with a status of O (Offer). The local authority must then place each student manually.
4. For In Year applications only, One updates the application status (which is only stored for In Year applications) to the external code OFFW (Offered and waiting for applicant response), for all students who have been processed and who have been allocated a place.

If a student does not have an allocation to any base then their application status is not updated. The below example outlines how this process works:

Student 1

 Student 2

Student 3