Copy PAN Tab
This tab enables you to copy the PAN and Band Details for all bases in a selected year to the following year. PAN/Banding data is defined for a base on the Bases | PAN and Vacancies tab, but you can use this tab to bulk assign the numbers for an academic year based on the previous year's figures.
PAN data is shared by Admissions and Transfers, Bases and Population Forecasting, so you must be aware of the repercussions of any changes you make in the Copy PAN tab.
You can choose from the previous, current or next academic year. One automatically calculates the year to which the data is to be copied by adding one to the chosen year.
Decide whether you wish the copy process to overwrite any pre-existing data or to skip any bases that already have PAN and/or Band data entered.
Click the Process button.
Copying PAN Data
The PAN data is copied to the next NCY with the last PAN omitted and the first PAN copied from the "Copy from" year
Example:
| NCY | PAN for 2011/12 | Copied to PAN for 2012/13 |
| 7 | 10 | 10 |
| 8 | 12 | 10 |
| 9 | 10 | 12 |
| 10 | 10 | 10 |
| 11 | 13 | 10 |
Copying Band Details:
Band details are only copied if the NCYs match. For example:
A school has banding set up for 2011/2012 as follows:
- NCYs -2 to 6: PAN is not defined.
- NCY 7: PAN 100 – 4 fair bands with 25 places each.
- NCY 8: PAN 102.
- NCY 9: PAN 101.
When this is copied into 2012/2013 the following applies:
- NCY 7: The NCY for 6 in 2011/2012 was not defined (or is 0) so the NCY is copied from the matching NCY 7 in 2011/2012 (PAN 100). Since this is the matching NCY and band details are present then the band details are also copied.
- NCY 8: Copied from 2011/2012 NCY 7 (PAN 100). Since this is not the NCY that is being copied from, then the band details are not copied.
- NCY 9: Copied from 2011/2012 NCY 8 (PAN 102).
- NCY 10: Copied from 2011/2012 NCY 9 (PAN 101).
Pre-existing PAN/Banding Data
If you have not opted to overwrite data then only blank records are processed when the PAN/Banding records are processed. Any records with pre-existing data are skipped.
If records have been skipped then the following warning message is displayed:
"N bases processed successfully, but N bases were skipped"