Period Definition

Periods are used when attendance data is aggregated. Attendance Period Definitions need to be managed and maintained for each Academic Year.

The Local Authority needs to define half term periods. These must be defined for all half terms in each Academic Year and must be uniquely identified. In a typical three term academic year this will result in six half term periods, although more can be set up.

The system will validate and ensure that Period Definitions do not overlap or have any gaps in the dates. It is only possible to delete the highest period record in a given Academic Year.

To manage period definitions:

Go to v4 client | Tools | Administration | Attendance | Period Definition.
Choose from the following options:
- Click the Search button to search for existing definitions.
- Click the Edit button to amend an existing definition.
- Click the Delete button to delete an existing definition. A confirmation message is displayed.
  
  Click Yes to delete the record. A confirmation message is displayed at the bottom of the screen.
- Click the New button to create new definitions.
  
  Enter details as required. All fields are mandatory.

Examples of why a period cannot be saved:

Start Date overlaps with a previous period
End Date overlaps with a future period
This period is not in sequence for this Academic Year
Month difference between Start Date and End Date should not be more than 12 months
End Date should be greater than Start Date