Fostering Adoption Enquiry Focus
The purpose of this focus is to record the first contact details of people making an application for fostering and/or adoption.
When a person or persons make contact with the Local Authority about adoption or with a view to becoming a foster carer the enquiry is recorded by entering the personal name and address details of the Applicant(s), and the type of enquiry, ie Foster Enquiry or Adoption Enquiry. Facility is available to record two applicants.
When this focus is selected the Initial Enquiry page is opened.
Fostering/Adoption Initial Enquiry
The Initial Enquiry page is opened when the Fostering/Adoption Enquiry focus is selected. Although the primary purpose of this focus is to record first contact details of potential applicants for fostering or adoption, it does allow you to search the database for any person who has made contact with the Local Authority for these purposes.
To search for an applicant, enter full or partial search criteria on Family Name and/or Given Name. You can also search on TypeType which will produce a list of all applicants for that application type.
DetailsDetails of each person can be seen in the lower panel by clicking the Open icon and then the Next and Previous icons to move to the previous or next record.
You may expand or collapse a panel by clicking the Expand icon (the arrows on the icon will invert appropriate to the next available action).
Double clicking on an item in the list or clicking Open in New Window will open the Fostering/Adoption Enquiry Definition form in a new scrollable window. In all cases a Wizard is available allowing you to move through each panel by clicking Previous or Next instead of scrolling down the page. To return to a scrollable form click Finish or click the Wizard icon again.
To add a new Enquiry record click the New icon. The Fostering/Adoption Enquiry Definition page will be opened in which you can enter details of the new applicant or applicants.
Fostering/Adoption Enquiry Definition
The Initial Contact Definition page is opened displaying details of an existing application or blank to enter details of a new applicant or applicants.
This focus page has separate panels for Applicant 1 and Applicant 2 to be completed as appropriate. The Initial Enquiry Outcome panel holds the Application Type, ie Foster Enquiry or Adoption Enquiry, the Date of Contact and the Enquiry OutcomeEnquiry Outcome.
If an enquiry is made and the applicant(s) are undecided whether to apply for Fostering or Adoption, a form completed as a Fostering Enquiry may be cloned by clicking Clone at the top of the Enquiry Definition page and changing the Initial Enquiry Outcome Type to Adoption Enquiry. This will create separate records which will be actioned by the appropriate departments, giving the applicant(s) an insight of both options.
To enter Applicant details you must match the applicant to a person on the database. This is achieved by clicking the Match icon, which will open the Person Enquiry dialog allowing you to search the database. How to search is described in the Person Enquiry topic.
Information stored in the database against the matched person will populate such fields as Date of Birth and Principal Address. Complete other fields with appropriate details, eg Telephone numbers.
In Use: The Initial Enquiry record is completed and saved. If the Enquiry Outcome is “Assigned to Workflow Queue” then when the record is saved the Add Workflow Item dialog will be displayed for you to assign the Enquiry record to the Workflow queue of an appropriate person, or persons in a specified Post. This allows them to process the application, providing quick access to the Fostering or Adoption application page.
When the Initial Enquiry record is saved and added to a Workflow Queue, an application record is automatically created in the Fostering or Adoption focus.