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3.76

Question 2.7: Discontinued Statements and EHC Plans (Compulsory School Age)

Relase Note for SEN Feature Update 3.76.001

State the number of SEN Statements and EHC Plans that have been reviewed and discontinued in the return year. Only include children of statutory school age.

Count for 2.7: Statement of Special Educational Needs

This count identifies the number of statements for students under Compulsory School Age that have been reviewed and discontinued during the year of the return and splits them by the reason their statements were discontinued.

  1. Select all discontinued statements within the return year and check whether the student still has an active statement as at the day after the end date of the return year.

    Exceptions

    • If One identifies that the student has an inactive SEN involvement identifying a discontinued statement in the return year but still has an active SEN involvement identifying a current active statement, then the record is collected and exception message SEN2_009 is generated for that student in order to identify potential data issues.
    • Students with more than one discontinued statement are only collected and counted once.
  2. For all of the withdrawn statements identified at the end of Step 1, exclude any where the student is over 16 years of age on the Age Breakdown Date. 
    For example, a student who was below 16 years on the Age Breakdown Date would have their withdrawn statements included. A student who was above 16 years or above on the Age Breakdown Date would have theirs excluded.
    AND
    For all of the withdrawn statements identified at the end of step 1, exclude any where the child is under 5 years of age on the date the statement was discontinued.
    For example, a child who was 4 years and 364 days old on the date their statement was discontinued would be excluded.
  3. For all the withdrawn statements identified at the end of step 2, count the number of withdrawn statements with external codes for SEN Inactive Reason (Table_ID 0328) (INV_FORM_SEN_ASSESSMENT.INACTIVE_REASON) for each of the Inactive Reason categories in the following table.

    Table 11 – Discontinued Reasons to be counted

    Question Reference Inactive Reason Category External Code for Inactive Reason
    2.7.a Transferred to another Local Authority MOV
    2.7.b Special needs being met without a statement MWS
    2.7.c Other OTH

Count for 2.7: EHC Plans

This count identifies the number of EHC Plans for students of statutory school age that have been reviewed and discontinued during the year of the return and splits them by the reason that their EHC Plans were discontinued.

Steps

  1. Select all discontinued EHC Plans within the return year. This step includes EHC Plans which were transferred from statements to EHC Plans and then discontinued, therefore including EHCP Assessments with an Assessment Type of TFS and a Date Final Issued. This step also includes EHCP Re-Assessment Involvements that have been discontinued.
  2. Check if each student still has an active EHC Plan as at the day after the end date of the return year.

    Exceptions

    • If One identifies that the student has an inactive EHCP Assessment involvement that identifies a Discontinued EHC Plan in the return year but also has an active EHCP Assessment involvement that identifies a current active EHC Plan, then the record is collected and exception message SEN2_009 is generated for that student in order to identify potential data issues. (The message text of exception SEN2_009 reads: Student has a discontinued Statement/EHC Plan but still appears to have an active Statement/EHC Plan).
    • If a child or young person has an EHCP Assessment, SEN Assessment with linked Conversion Review, or EHCP Re-Assessment Involvement that has been made inactive as a result of a re-assessment (the Inactive Reason was linked to the external code RFS of re-assessed), then this will not be counted as a discontinued EHC Plan.
    • Students that have more than one discontinued EHC Plan are counted once only.
  3. For all the withdrawn EHC Plans identified in step 2, exclude any where the student is over 16 years of age on the Age Breakdown Date. 
    For example, a student who was below 16 years on the Age Breakdown Date would have their withdrawn statements included. One who was above 16 years or above on the Age Breakdown Date would have theirs excluded.
    AND
    For all the withdrawn EHC Plans identified in step 2, exclude any where the child is under 5 years of age on the date the EHC Plan was discontinued.
    For example, a child who was 4 years and 364 days old on the date their EHC Plan was discontinued would be excluded.
  4. For all the withdrawn EHC Plans identified in step 2, count the number of withdrawn EHC Plans with external codes for the SEN Inactive Reason field (Lookup Table_ID 0328) (Inactive Reason field on EHCP Assessment involvement) for each of the inactive reason categories in the following table.

    Table 12 – Discontinued Reasons to be counted

    Question Reference Inactive Reason Category External Code for Inactive Reason
    2.7.a Transferred to another Local Authority MOV
    2.7.b Special needs being met without an EHC Plan MWS
    2.7.c Other OTH, ABR, DEC

The external code of RFS – Re-assessed Further Statement is also present in the lookup and is not counted in this question.

 

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Part 2: Assessments and Placements Q2.8: Discontinued EHC Plans (School Leavers)