One IYSS NCCIS XML Production

This document should be used alongside the current NCCIS Management Information Requirement document, available from the DfE:

https://www.gov.uk/government/publications/nccis-management-information-requirement

One IYSS produces the CCIS (Client Caseload Information System) management information returns mandated by the DfE (Department for Education). The return consists of three main elements:

A Monthly Submission

Data from One IYSS is extracted into an XML file which is submitted to the DfE via the NCCIS website.

September Guarantee

Clients whose statutory education leaving date is in the current year are entitled to an offer of learning by the September of that year. Clients whose statutory education leaving date was last year are also entitled to an offer of learning by September of the current year. The data for the September Guarantee forms part of the monthly XML return, but there are specific process to follow each year in One IYSS to allow the collation of September Guarantee data.

Annual Activity Survey

All clients leaving Year 11 each year are followed up to establish their situation on the 1st November of their leaving year. Clients can be followed up and records updated as late as January of the following year. It is the client’s primary and confirmed situation, which starts on or before the 1st November and either has no end date or ends on or after the 1st November, which is reported to the DfE.

There are specific processes to follow to enable the reporting of the Annual Activity Survey. The return is made to the DfE via a CSV file; it does not form part of the XML return.

The specifics of the CCIS requirements, the timescales which need to be adhered to make returns and further operational guidance is available in CCIS documentation published annually and available via the NCCIS website.