Introduction to the System Administration site

The One System Administration site enables system administrators to configure a range of global options within the One environment.

System Administrators

There are two types of One system administrator. The first is a standard One user who is a member of a user group with elevated permissions to specific areas of the software. Access to the different areas is governed by user group process permissions, which are grouped by main business process. These users do not have the System Admin check box selected for their account.

The second type of One system administrator can be a member of any group, but they do have the System Admin check box selected for their account. The check box is accessed by searching for the required user in the v4 Client via Tools | Administration | User Management | User Accounts.  These system administrators can access most areas of One, regardless of the business process access assigned to their group. Currently, the only area a user with the System Admin check box selected cannot access is the Archive & Delete area. They must be a member of a group with the required Data Management main business process permissions assigned before they can access the Archive & Delete area.

Setting Permissions

The System Administration site uses business processes to determine the user groups that have access to specific functionality. Members of that user group inherit the access rights assigned to the group. User groups are assigned Read, Read-Write-Delete or Deny permissions to each business process. Permissions are maintained in the One v4 Client. In order to create new system administrators, an existing One administrator should create user groups with the desired level of access to the following main business process and business processes:

In order to assign group permissions, a user must be a member of group with Read-Write access to the ‘User Group Permissions’ and user ‘Group Processes’ business processes under the ‘Administration’ main business process. Alternatively, they can have the System Admin check box selected against their user account.

If a row has more than one tick, any of the ticked permissions is valid; assign permissions as required.

Main Business Process	Business Process	Read	Read-Write	Read-Write-Delete	Deny
System Administration
	Ethnic Codes			N/A
	LA Defaults			N/A
	LA Details			N/A
	Online Login Security Parameters			N/A
	Permitted Websites
	Personnel Control			N/A
	Web Address Validation Setup			N/A
Data Management			N/A
	Archive & Delete		N/A
	Case Change	N/A		N/A
	Delete Log		N/A	N/A
	Merge Base – Students	N/A		N/A
	People Merge	N/A	N/A