Statutory – Alternative Provision Census (Locale 1) 2021 (3.73)

Description

This release supports the following changes to the AP (Alternative Provision) Census 2021 Return:

  • Census period dates updated
  • The links to the gov.uk websites have been updated
  • The link to the XML Message Structure has been updated
  • Where there are multiple active placement records, if Attendance pattern = FT for any of the placement record, the following error message is displayed:
    Pupil has multiple open placements where the attendance pattern is not a valid combination. It is expected the pupil would be PT at each open placement.

  • Correspondence Address at Census Date or active at Placement End Date will be included.  Any additional active Home Addresses (on Census Date or Placement End Date)  will also be included, ONLY if there is a Correspondence Address.  If there is no active Correspondence Address, then no addresses will be included and a validation warning message will be received.
  • Where the placement is active on census date or the latest placement has ended within the census period, if AP Placement Reason = EHC and SEN provision is not = E the following error message is displayed:
    Pupil was placed in the provision as it was named on their EHC plan; their SEN provision indicates they do not have an EHC plan

  • Where a student has left AP during the census period, the SEN provision and Needs are collected based on what they were at the end of the last placement. Where no SEN provision exists on the end date of the last alternative provision,  SEN provision is populated as ‘N’ in the census.
  • When SEN provision is not active and SEN need is active on Census date, a warning message is now displayed rather than an error:
    SEN details not required where SEN provision is N
    SEN provision is populated as ‘N’ in the census, but SEN Needs will not be included.
  • On the AP Census panel, when entering an Alternative Provision setting type of OTH , if the placement reason is EHC, the following warning message is displayed:
    Pupil with an EHC plan should not be placed in an unregistered setting
    The record cannot be saved.
    When generating the AP Census, where setting type equals OTH and placement reason equals EHC the following error is displayed:
    Pupil with an EHC plan should not be placed in an unregistered setting

  • When entering Alternative Provision Details, the AP Details panel now accepts dates in the future.

 

Documents Updated

Alternative Provision Census Handbook

Links

https://www.gov.uk/government/publications/alternative-provision-census

https://www.gov.uk/government/publications/alternative-provision-census-2021-technical-specification

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