Early Years – New feature to switch off Auto-calculate hours in Headcount Grid Configuration (3.73)

Description

There is a new option in the Headcount Grid Configuration for Auto-calculate hours.  This allows Local authority to choose whether or not to let the system auto-calculate hours. When switched OFF this allows providers and local authority staff to record the weeks, hours per week and hours per period independently of each other.

If Auto-calculate hours is switched ON when a user enter values into either the Average Hours Attended per week or Hours Attended for term fields, it automatically calculates the value for the other field.

If Auto-calculate hours is switched to OFF:

• Providers (through the Headcount Portal) and Local Authority staff (through v4) can record the number of weeks, hours per week and hours per term independently of each other e.g. 10 weeks, 15 hours in a week and 145 hours in a period. This can be done for interim and funded hours and for both universal and extended entitlements.
• The following validation checks are made on values entered in Headcount Task and Funded Service for Universal and Extended hours to ensure that the values recorded do not exceed the cap limits and the information entered is logical, e.g. that you have not entered more funded hours per week than the hours per period.
• Error messages display if these are found:
  • Hours Per Week /Period is greater than the limits set against the Provider
  • Hours per Period do not have an entry for Hours Per Week or vice versa
  • Average Hours Attended per week is less than the total of Universal Pay hours week + Extended Pay hours week
  • Average Hours Attended per week has a value of zero and the total of Universal Pay hours week + Extended Pay hours week is greater than zero
  • Average Hours Attended per period is less than the total of Universal Pay hours period + Extended Pay hours period
  • Average hours Attended per period is zero and the total of Universal Pay hours period + Extended Pay hours period is greater than zero

You cannot switch Auto-Calculate to OFF if there are open Headcount tasks.

Document Updated

One Early Years – Headcount Provider Portal