The instructions on this page were different in the following release(s):
3.83

PAN and Vacancies Tab

Release Note for Autumn 2024 (3.84)
Edit Current And Previous PAN Details (3.84)

The PAN and Vacancies tab shows:

  • Details of Published Admission Numbers (Intake) for a selected school and academic year
  • Current vacancies for the selected Process Period and base

This tab should be updated as vacancies arise throughout the year in order to support the In Year admissions processes.

The academic year must be set up before PAN data can be entered. PANs are editable once a valid academic year has been selected.

Band Details are set up from the PAN section of the page.

Vacancies must be linked to a process period that is defined for an in year transfer group. Before you can use the Vacancies part of the tab, the process periods for this year's in year transfer group must be defined on the Process | Transfer Groups | In Year tab. It is recommended that vacancies are recorded before the end of the application closing date for the selected process period.

You can only record vacancies for receivers that are within a sub group of the in year transfer group for the required academic year.

The Administration | Bases | Copy PAN tab enables you to bulk copy the PAN and band details for all bases from a selected year to the next year. It assigns the data for an academic year based on the previous year's figures.

Select from the following options for more information:

| PAN | Band Details | Vacancies |

If PANs have not yet been added, or the tab is in edit mode, this section of the PAN & Vacancies tab shows all NCYs from -2 to 14. Once PAN details have been added and saved the tab only shows those NCYs for which a PAN has been defined.

As other areas of One share this functionality you must be aware of the repercussions of any changes you make to the PAN data.

Use the academic year dropdown to select a year. Only one set of PAN data can be held for a given school.

  • Click Save.
    Once PAN data has been entered or edited for the appropriate year.
  • Click Edit to add PAN data for other NCYs.
    Only the NCYs for which a PAN has been defined display in this section.
  • Click Add.
    To add bands for academic year / NCY combinations that have a PAN.
  • Click View.
    To view and edit existing band details in the Band Details dialog.

One treats receivers without a defined PAN as though there were no places available for that transfer group. It is not possible to define a zero PAN.
Therefore, where there are no places available for a receiver, there is no need to record a PAN.