The instructions on this page were different in the following release(s):
3.83

PAN and Vacancies Tab

Details of Published Admission Numbers (Intake) for a selected school and academic year
Current vacancies for the selected Process Period and base

This tab should be updated as vacancies arise throughout the year in order to support the In Year admissions processes.

The academic year must be set up before PAN data can be entered. PANs are editable once a valid academic year has been selected.

Band Details are set up from the PAN section of the page.

Vacancies must be linked to a process period that is defined for an in year transfer group. Before you can use the Vacancies part of the tab, the process periods for this year's in year transfer group must be defined on the Process | Transfer Groups | In Year tab. It is recommended that vacancies are recorded before the end of the application closing date for the selected process period.

You can only record vacancies for receivers that are within a sub group of the in year transfer group for the required academic year.

The Administration | Bases | Copy PAN tab enables you to bulk copy the PAN and band details for all bases from a selected year to the next year. It assigns the data for an academic year based on the previous year's figures.

Select from the following options for more information:

| PAN | Band Details | Vacancies |

This section of the PAN & Vacancies tab supports the in year admissions process and shows current vacancy details for the selected process period and base. The Vacancies section should be updated as vacancies arise throughout the year.

Only the NCYs for which vacancies have been defined are displayed in this section once vacancy data has been entered and saved for a given year. Click Edit to add vacancies for other NCYs.

One auto-suggests the relevant process period if you enter an application closing date. Alternatively, click the browse button to open a window in which you can select the process period.

By default, only current and future process periods are listed in the browse. Past process periods can be included by deselecting the box. This feature enables you to view the historical vacancy record.

If your Local Authority only defines one process period for an academic year, then you must overwrite your vacancy information each time because only one set of vacancy information can be logged for a process period. As such, the historical record does not show a breakdown of vacancy data, (as this data changes throughout the year) only showing the latest data entered for each academic year.

Once the relevant process period has been selected, any existing vacancy data displays. You can edit or add the relevant information for that process period if you have suitable access rights.

If you have selected a process period where the offer date is in the past then the vacancy information is read only.

When entering the vacancy numbers, any NCYs that do not have a value entered are assumed to have zero vacancies for that process period. No places are allocated to these NCYs when the offer routines are run. As such, there is no need to record a zero vacancy if a base has no vacancies in a process period.