The instructions on this page were different in the following release(s):
3.83

PAN and Vacancies Tab

Details of Published Admission Numbers (Intake) for a selected school and academic year
Current vacancies for the selected Process Period and base

This tab should be updated as vacancies arise throughout the year in order to support the In Year admissions processes.

The academic year must be set up before PAN data can be entered. PANs are editable once a valid academic year has been selected.

Band Details are set up from the PAN section of the page.

Vacancies must be linked to a process period that is defined for an in year transfer group. Before you can use the Vacancies part of the tab, the process periods for this year's in year transfer group must be defined on the Process | Transfer Groups | In Year tab. It is recommended that vacancies are recorded before the end of the application closing date for the selected process period.

You can only record vacancies for receivers that are within a sub group of the in year transfer group for the required academic year.

The Administration | Bases | Copy PAN tab enables you to bulk copy the PAN and band details for all bases from a selected year to the next year. It assigns the data for an academic year based on the previous year's figures.

Select from the following options for more information:

| PAN | Band Details | Vacancies |

Banding is a way in which schools can achieve an intake that accurately reflects the range of abilities of the children who have applied to that school or group of schools. It is an oversubscription criterion and, as such, only operates when the number of applications exceeds the number of places.

A band is a grouping of students for admission prior to the use of other oversubscription criteria. For example, a partially selective school might prioritise some applications on the basis of tested ability and other applications on other criteria.

The Band Details window is opened by clicking either the Add or View links against the PAN of the required NCY on the Bases | All Bases | PAN &Vacancies tab. This window enables you to add or edit the details associated with Admissions and Transfers offer bands. These bands must be defined if a school or Local Authority uses one or more forms of banding to deal with its processes for making school place offers. Banding can take several forms - discrete, ability, aptitude and fair. Combinations of banding can also be used by schools. For example, ability and discrete, aptitude and discrete and aptitude and fair are all common band combinations.

If the selected base is associated with a sub group as a receiver base and any of the Offer Scheme processes have been run then this information is view-only.

The Academic Year, Age, NCY and PAN for which the band details apply are displayed at the top of the window. These fields cannot be edited.

Select the Use Banding check box if banding is to be used for the selected base, academic year and NCY. If you wish to use the oversubscription criteria that have been defined for the sub group then select the Use Sub Group Oversubscription Criteria check box.

Any bands already defined for the selected academic year and NCY are listed in priority order by default. If child bands have been defined within a parent band then the top level band is listed first followed by the associated sub-bands in descending priority (ascending numerical) order.

The Band Levels are also displayed. A school must have at least two bands at level 1, into which the children will be ranked. If you further divide these bands then the level 1 bands are referred to as parent bands. The subdivisions are called child bands and are automatically given a level number of 2 when you select a level 1 parent band. Level 2 bands can also be used as parent bands to level 3 child bands.

Click a Band Name to view the details for that band.

If you have suitable permissions you can Add, Edit or Delete a band.

| Types of band that can be used to group students | Example of Criterion Referenced Banding |

A school receives 200 applications and has a published admission number of 120. Results of all children who sat an ability test in a local authority show that in the local area as a whole:

25% of children score between 85%-100% (Band 1).
25% of children score between 63%-84% (Band 2).
25% of children score between 45%-62% (Band 3).
25% of children score between 0%-44% (Band 4).

All the applicants to the school are placed in to the appropriate band based on their score and 25% of children are then selected from within each band using the published oversubscription criteria. This has the effect of achieving an intake that reflects the abilities of children in the local area, as detailed in the following table.

Band	1	2	3	4
Number of applicants to the school qualifying in each band	28	42	80	50
Percentage of children locally allocated to each band	25%	25%	25%	25%
Number of places allocated using oversubscription criteria	30	30	30	30
What happens	Admit all 28 plus two from band 2	Admit 30	Admit 30	Admit 30