Headcount Overview

Early Years Headcount uses the One Provider Self Service portal. The portal enables the Local Authority to create requests (tasks) for information relating to children receiving funded nursery provision. The providers can respond to those requests by submitting online forms. After the providers submit their headcount data, the information is incorporated into the Local Authority’s One database.

Headcount uses the Portal Back Office to match incoming student and Carers information with those who already exist in the One database.

In v4 Client the Provider Funded Service works in conjunction with Headcount Task. All entries made on the portal or in v4 Client will synchronise with each other.

The Headcount Portal allows the LA Early Admin Officers and Provider users to:

• Issue Tasks

Tasks are created to request headcount information from Early Years providers. The Tasks page lists all headcount tasks that have been issued to those providers and services to which you have access.

• Submit Headcount Information

Data submitted by providers is matched against information held in One via the Portal Back Office.

• Messages

The Messages are used to compose messages to providers or services and to view a log of messages sent. The Provider can view all messages received via My Message on their Home Page.

• Manage Imports

Manage  Imports is a scheduled task that is setup in v4Client to import headcount information from the portal. The Manage Headcount Imports on the portal is used to enable or disable a task and schedule the import. It is also used to view details of previous imports.

• Reports

Reports can be created to be sent to Providers. The reports are based on pre-configured Crystal report.

• Service Groups

Provider Services can be grouped together to enable you to process several services together when creating tasks, composing messages or generating reports.

• Headcount Configuration

Headcount configuration governs Carer and Child information, and rules the applied to Funded Services.

• ECS Configuration

The ECS (Eligibility Checking Service) Settings panel is used to store the credentials and information used for connection to the Department for Work and Pensions (DWP) online checking service.

• Headcount Admin Home Page

The Administration menu aid admin task on the Portal.